Know where every asset is.Prove it.
Asset Hub gives experiential teams a single, audit-grade record of every piece of inventory — from the moment it enters the warehouse to the day it’s deployed, returned, or destroyed.
No demo calendar. We’ll respond personally, usually within one business day.
Trusted by regulated brands
Immutable audit trail
Every scan, condition change, and override is written once and never edited.
Chain of custody on every asset
Each item carries a permanent ID. We know who handled it, when, and where.
Reconciled inventory counts
Pack lists move stock through reserved → out → returned with hard counts at each step.
The hard way, and the way that holds up under audit.
Most experiential teams are still tracking gear in spreadsheets. It works — until a client asks where something is, what condition it came back in, or whether it was destroyed. Then it doesn’t.
The hard way
Spreadsheets and best guesses
- Spreadsheets that drift out of date the moment someone closes the file
- No chain of custody — items vanish between events and no one can say where
- Audit scramble: rebuilding history from memory and Slack threads
- No proof an asset was destroyed when a client asks for one
The smart way
One audit-grade record
- Every asset tracked from arrival, with a permanent ID and history
- Reconciled counts at check-out and check-in — no silent shrinkage
- Permanent records: scans, conditions, overrides, repairs, destruction
- Live client visibility — brands see their inventory without a phone call
Four steps, one record.
Register
Every asset gets a permanent ID and QR code. Renamed, recategorised, never re-keyed.
Deploy
Build pack lists against an event. Reserved stock can’t be double-booked.
Count
Scan in, scan out. Every count reconciles against the manifest, with condition captured.
Destroy
Write-offs and destruction recorded as immutable events you can hand a client.
Built for the way warehouse teams really move.
A dashboard that surfaces the right problem first.
Items overdue, gear in repair, damage rate by event, and assets that keep reappearing in the repair log — all on the landing screen, so the first thirty seconds of the day mean something.
Every asset has a page that tells its life story.
Photo, location, condition, parent crate, every scan, every repair, every override — laid out the way a client (or a regulator) will want to read it.
Pack lists tied to events, not to memory.
Build a list against a specific event, reserve the stock, scan it out, scan it back. Travel-together crates auto-include their contents so warehouse staff aren’t reading off a clipboard.
Counts that reconcile against the manifest.
Bulk SWAG, single hero pieces, lamps inside crates — counted in the same flow, with mismatches surfaced before the truck leaves.
Proof of destruction, not a verbal assurance.
When a write-off happens, it’s recorded as a permanent event with reason, user, and timestamp. Hand it to the client as evidence.
What makes this different from a rental tool.
Generic rental software tracks what’s out and what’s in. That’s table stakes. The reason regulated brands choose Studio Park Assets is what happens around those scans — the record that doesn’t move, the chain that doesn’t break, and the evidence you can hand to a client or an auditor without flinching.
Immutable records
Scans, condition changes, overrides — all append-only. Edits are new entries, never overwrites.
Chain of custody
Every action is signed with a user, a timestamp, and the asset it touched. Reconstructable, in order.
Proof of destruction
Write-offs become evidence. A reason, a person, a date — not a verbal assurance.
Your brand sees their inventory. Only their inventory.
Every client gets their own login with a scoped, read-only view of their inventory and events. Data is isolated at the database level — not by URL, not by hoping the wrong filter doesn’t get cleared.
Live inventory, no phone call
Brands log in and see their own assets — counts, conditions, locations — without waiting on a report.
Isolated by design
Row-level security enforces it at the database. A client can’t see another client’s data, even by accident.
A few things people ask first.
What is Asset Hub, and who is it for?
It’s an audit-grade asset management system built for experiential and event production teams — the kind of company that ships gear to a venue, sets it up, brings it back, and has to answer to a client about every piece. If you’ve outgrown a spreadsheet but a generic rental tool doesn’t give you the paper trail you need, this is for you.
Is my data isolated from other clients?
Yes. Data isolation is enforced by Postgres row-level security at the database, not by application code. A client logging in can’t see another client’s assets, events, or pack lists under any circumstances — including bugs in our own UI.
How does onboarding work?
We import your existing inventory (Excel, CSV, or a shared sheet), tag what needs tagging, and walk through pack lists, scanning, and the client portal with your team. Typical onboarding is a couple of focused sessions, not a multi-month rollout.
Tell us what you’re tracking today.
Send a quick note about your inventory, your events, and what you’d like to be true a quarter from now. We’ll reply personally — no sales cadence, no calendar dance.
- hello@studiopark.ca
- Based in
- Calgary, Canada